Board Policies

Updated Virtual Policy 

December 11, 2023

2023-24 UPDATED QHS Virtual School Guidelines.pdf

Additional Board Policies

Support Staff

Support Staff voted to eliminate the Support Staff Agreement and salary schedule effective June 30, 2022 and place the following items in Board Policy:


Professional Development Meetings (Separate from teachers).

·       Secretaries

·       Para’s

·       Food Service

·       Meet as a group

Paid on inclement weather days (Work on-line with teaching staff on virtual days).


Receive $45.00 for sick days over 60.


Receive $45 for unused personal days each year.


4-personal days per year.


1-sick day per month of contract.


4-Bereavement days per year.


The Board shall pay the full retirement contribution for each support person employed by the District.


Non-certified will receive $100.00 per month toward insurance benefits if they are enrolled in the health insurance plan.


Paid holidays for support staff 2022-23:  New Year’s Day, Good Friday, Memorial Day, Labor Day, Thanksgiving Day, and Christmas Day.


12 Month employees will get the following paid holidays for 2022-23:  New Year’s Eve Day, New Year’s Day, Memorial Day, Fourth of July (one day), Labor Day, Fall Break Friday (one day), the Day before Thanksgiving, Thanksgiving Day, the Friday following Thanksgiving Day, Christmas Eve Day and Christmas Day.



12 Month employees will be granted one week or 5 days vacation for the first through three years: 2 weeks or 10 days for the fourth through ten years: and 3 weeks or 15 days for continued employment of 11 years or more. 

Quapaw Public Schools Stakeholders Awareness


The Quapaw Public Schools welcomes the community to participate in the development, review, and implantation of the district wellness policy.


Our wellness policy is posted on the district web site


The policy is reviewed and updated with input from staff and the community.


Any community members with questions or recommendations about the wellness policy please contact:


David Carriger




January 14, 2019

Adopted by Board of Education


All team members and managers traveling under the supervision of the coach and/or sponsor are to go and return from out of town games/activities by transportation supplied by the school. Players (students) shall not drive to any activity they are participating in.


Students involved in supporting the team in an organized group will travel under the supervision of the sponsor when transported in school vehicles.


Regardless of how students travel to a game, their actions and conduct are the business of the school and proper discipline will be taken when conduct is improper. It is not the intention of the school to restrict the freedom or privileges of students, but the school feels a duty for the safety of its students and the reputation of the school.


Students riding the bus to an activity are expected to return on the bus, except when personally requested by the parent or legal guardian to return with them and sign the sign out sheet provided by the coach or sponsor. If the student is to ride home with anyone else such as grandparent or any other responsible adult, the parent or legal guardian must submit to the principal a written request prior to the activity and that person must sign the sign out sheet provided by the coach or sponsor.  The principal will notify the coach or sponsor of the approval.


For school activities, the participating students must ride school-arranged transportation only. If a student participates in the activity, he/she must travel to and from the activity with the group. Release from this will be only to parents or legal guardian and only with prior approval of sponsor and/or the principal. 

Attendance Eligibility.pdf
Extracurricular Media Release.pdf
MS Cell Phone Policy.pdf




The board recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. By this policy the board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order.


In order to permit fair and orderly expression of public comment, the board shall provide an opportunity at each regular meeting of the board for public comment on items listed on the agenda of the regular meeting for board action. Members of the public who wish to make public comments unrelated to items on the board agenda may also address the board by following the procedures outlined below.


Public Comments – General Guidelines


If the board determines there is not sufficient time at a meeting for public comments, the comment period may be deferred to the next regular meeting. In addition, the board has the right to expect that public discussion will be orderly and civil. If not, the board can, in its discretion, discontinue public comment.


Whenever issues identified by the participant are subject to remediation under policies and procedures of the board or district, they shall be dealt with in accordance with those policies and procedures. In particular, the board will not hear either positive or negative comments about staff members or persons connected with the district until those comments/complaints have reached the board through proper administrative procedures.


Board members will not respond to questions or comments during public participation.


No individual or group may use any agenda item as a forum for campaigning for or against a candidate for public office or ballot measure.


Public Comments on Agenda Items


Participants must be recognized by the president or other presiding officer and must preface their comments by an announcement of their name and group affiliation, if applicable.


Comments of the speaker must relate to an item on the meeting agenda. Generally,

participants shall be limited to comment of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.


Individuals or groups wishing to speak during the public comment period of the meeting must check in with the board clerk at least fifteen minutes prior to the start of the board meeting. The individual must provide the following information, in writing, in order to speak before the board:


▪ Name and address of the individual

▪ The agenda action item(s) the individual wishes to address

▪ The organization the individual represents or is affiliated with, if applicable


Public Requests to be Added to the Board Agenda


Individuals who wish to address the board by having an item / issue added to the agenda must submit a written request to the superintendent at least seven business days in advance of a board meeting on the form available in the superintendent’s office.


The superintendent and board president have final authority in determining whether to include an item on the board agenda. The superintendent will notify the potential speaker at least two business days prior to the meeting whether the requested item has been included on the agenda.


No speaker will be permitted to make comments on issues which are subject to remediation under policies and procedures of the board or district, In particular, the board will not hear either positive or negative comments about staff members or persons connected with the district until those comments/complaints have reached the board through proper administrative procedures. Further, no person will be allowed to speak regarding the following:


▪ An issue in a pending lawsuit, complaint or investigation filed with an outside

agency, wherein the district, employee(s) or the board is a party;

▪ A pending grievance;

▪ A pending employee complaint filed with the district or an outside agency;

▪ A complaint against individual employee(s);

▪ An employee disciplinary action, including suspension or termination;

▪ A pending pupil disciplinary action including suspension or appeal that may

reach the board


No individual or group may use the agenda item as a forum for campaigning for or against a candidate for public office or ballot measure.


Reference: 25 OKLA. STAT. §303, 304


Statement of Legislative Mandate and Purpose

This policy is a result of the legislative mandate and public policy embodied in the School

Safety and Bullying Prevention Act, 70 OKLA. STAT. § 24-100.2 et seq. (“Act”). The district

intends to comply with the mandates of the Act and expects students to refrain from

bullying. Bullying is expressly forbidden and students who bully are subject to disciplinary

consequences as outlined in the district’s policy on student behavior. Bullies may also be

provided with assistance to end their unacceptable behavior, and targets of bullies may be

provided with assistance to overcome the negative effects of bullying.

Definition of Terms

A. Statutory definition of terms:

“Bully” means any pattern of harassment, intimidation, threatening behavior,

physical acts, verbal or electronic communication directed toward a student or group

of students that results in or is reasonably perceived as being done with the intent to

cause negative educational or physical results for the targeted individual or group

and is communicated in such a way as to disrupt or interfere with the school’s

educational mission or the education of any student.

“Threatening behavior” means any pattern of behavior or isolated action, whether or

not it is directed at another person, that a reasonable person would believe indicates

potential for future harm to students, school personnel, or school property.

“Electronic communication” means the communication of any written, verbal,

pictorial information or video content by means of an electronic device, including,

but not limited to, a telephone, a mobile or cellular telephone or other wireless

telecommunication device, or a computer.

Note: Bullying by electronic communication is prohibited whether or not such

communication originated at school, or with school equipment, if the communication

is specifically directed at students or school personnel and concerns bullying at


“At school” means on school grounds, in school vehicles, at school-sponsored

activities, or at school-sanctioned events.

B. The “Reasonable Person” Standard

In determining what a “reasonable person” should recognize as bullying, staff will

consider the point of view of the intended target, including any characteristics

unique to the intended target. Staff may also consider the discipline history and

physical characteristics of the alleged bully.

C. Types of Bullying

“Physical Bullying” includes harm or threatened harm to another’s body or property,

including but not limited to threats, tripping, hitting, pushing, pinching, pulling hair,

kicking, biting, starting fights, daring others to fight, stealing or destroying property,

extortion, assaults with a weapon, other violent acts, and homicide.

“Emotional Bullying” includes the intentional infliction of harm to another’s self-

esteem, including but not limited to insulting or profane remarks or gestures, or

harassing and frightening statements.

“Social Bullying” includes harm to another’s group acceptance, including but not

limited to gossiping; spreading negative rumors to cause a targeted person to be

socially excluded, ridiculed, or otherwise lose status; acts designed to publicly

embarrass a targeted person, damage the target’s current relationships, or deprive

the target of self-confidence or the respect of peers.

“Sexual Bullying” includes harm of a sexual nature, including but not limited to

making unwelcome sexual comments or gestures to or about the targeted person;

creating or distributing vulgar, profane or lewd words or images about the target;

committing a sexual act at school, including touching private parts of the target’s

body; engaging in off-campus dating violence that adversely affects the target’s

education opportunities; making threatening sexual statements directed at or about

the target; or gossiping about the target’s sexuality or sex life. Such conduct may

also constitute sexual harassment which is prohibited by the district.

Understanding and Preventing Bullying

A. Student and Staff Education and Training

A full copy of this policy will be posted on the district’s website and included in all

district handbooks. Parents, guardians, community members, and volunteers will be

notified of the availability of this policy through the district’s annual written notice of

the availability of the district’s anti-bullying policy. Written notice of the policy will

also be posted at various places in all district school sites.

Students and staff will be periodically reminded throughout the year of the

availability of this policy, the district’s commitment to preventing bullying, and help

available for those affected by bullying. Anti-bullying programs will be incorporated

into the district’s other violence prevention efforts.

All staff will receive annual training regarding preventing, identifying, reporting, and

managing bullying. The district’s bullying coordinator and individuals designated as

school site investigators will receive additional training regarding appropriate

consequences and remedial action for bullies, helping targets of bullies, and the

district’s strategy for counseling and referral for those affected by bullying.

Students will receive annual education regarding behavioral expectations,

understanding bullying and its negative effects, disciplinary consequences for

infractions, reporting methods, and consequences for those who knowingly make

false reports. Parents and guardians may participate in a parent education


B. Safe School Committees

Each Safe School Committee has the responsibility of studying and making

recommendations regarding unsafe conditions, strategies for students to avoid harm

at school, student victimization, crime prevention, school violence, and other issues

which interfere with and adversely affect school safety.

With respect to student bullying, each Committee shall assist the board in promoting

a positive school climate. The Committee will study the district’s policy and

currently accepted bullying prevention programs (available on the state department

website) to make recommendations regarding bullying. These recommendations

must be submitted to the principal and cover: (i) needed staff development,

including how to recognize and avoid bullying; (ii) increasing student and

community involvement in addressing bullying, (iii) improving individual student-

staff communication, (iv) implementing problem solving teams which include

counselors and/or school psychologists, and (v) utilizing behavioral health


Student Reporting

Students are encouraged to inform school personnel if they are the target of or a witness to

bullying. To make a report, students should notify a teacher, counselor, or principal. The

employee will give the student an official report form, and will help the student complete the

form, if needed.

Students may make an anonymous report of bullying, and such report will be investigated as

thoroughly as possible. However, it is often difficult to fully investigate claims which are

made anonymously and disciplinary action cannot be taken against a bully solely on the

basis of an anonymous report.

Staff Reporting

Staff members will encourage students to report bullying. All employees are required to

report acts of bullying to the school principal on an official report form. Any staff member

who witnesses, hears about, or suspects bullying is required to submit a report.

Bullying Investigators

Each school site will have a designated individual and an alternate to investigate bullying

reports. These individuals will be identified in the site’s student and staff handbooks, on the

district’s website, and in the bullying prevention education provided annually to students

and staff. The district’s anti-bullying program is coordinated at the district level by its

bullying coordinator, Haley Durbin.

Investigating Bullying Reports

For any alleged incidents of bullying reported to school officials, the designated school

official will investigate the alleged incident(s) and determine (i) whether bullying occurred,

(ii) the severity of the incident(s), (iii) the potential for future violence, and (iv) the reason

for the actual or perceived bullying.

In conducting an investigation, the designated official shall interview relevant students and

staff and review any documentation of the alleged incident(s). School officials may also

work with outside professionals, such as local law enforcement, as deemed appropriate by

the investigating official. In the event the investigator believes a criminal act may have been

committed or there is a likelihood of violence, the investigator will immediately call local

law enforcement and the superintendent.

At the conclusion of the investigation, the designated employee will document the steps

taken to review the matter, the conclusions reached and any additional action taken, if

applicable. Further, the investigator will notify the district’s bullying coordinator that an

investigation has occurred and the results of the investigation. In the event the investigation

reveals that bullying occurred, the district’s bullying coordinator will refer the student who

committed the act of bullying to a delinquency prevention and diversion program through

the Office of Juvenile Affairs.

Upon completion of an investigation, the school may recommend that available community

mental health care or substance abuse options be provided to a student, if appropriate. The

school may provide a student with information about the types of support services available

to the student bully, target, and any other students affected by the prohibited behavior.

These resources will be provided to any individual who requests such assistance or will be

provided if a school official believes the resource might be of assistance to the

student/family. The district is not responsible for paying for these services. No school

employee is expected to evaluate the appropriateness or the quality of the resource

provided, nor is any employee required to provide an exhaustive list of resources available.

All school employees will act in good faith.

The school may request the disclosure of information concerning students who have

received substance abuse or mental health care (pursuant to the previous paragraph) if that

information indicates an explicit threat to the safety of students or school personnel,

provided the disclosure of the information does not violate the requirements and provisions

of the Family Educational Rights and Privacy Act of 1974, the Health Insurance Portability

and Accountability Act of 1996, OKLA. STAT. tit. 12 § 1376, OKLA. STAT. tit. 59 §1376 of the

Oklahoma Statues, or any other state or federal laws regarding the disclosure of confidential

information. The school may request the disclosure of information when it is believed that

the student may have posed a danger to him/herself and having such information will allow

school officials to determine if it is safe for the student to return to the regular classroom or if

alternative education arrangements are needed.

Parental Notification

The assigned investigator will notify the parents of a target within one (1) school day that a

bullying report has been received. Within one (1) school day of the conclusion of the

investigation, the investigator will provide the parents of a target with the results of the

investigation and any community resources deemed appropriate to the situation.

If the report of bullying is substantiated, within one (1) school day of the conclusion of the

investigation, the investigator will contact the parents of the bully to discuss disciplinary

action and any community resources deemed appropriate to the situation.

The timelines in this parental notification section may be reasonably extended if individual

circumstances warrant such an extension.

Parental Responsibilities

All parents/guardians will be informed in writing of the district’s program to stop bullying

and will be given a copy of this policy upon request. An administrative response to a

reported act of bullying may involve certain actions to be taken by parents. Parents will be

informed of the program and the means for students to report bullying acts toward them or

other students. They will also be told that to help prevent bullying at school they should

encourage their children to:

▪ Report bullying when it occurs;

▪ Take advantage of opportunities to talk to their children about bullying;

▪ Inform the school immediately if they think their child is being bullied or is

bullying other students;

▪ Watch for symptoms that their child may be a target of bullying and report

those symptoms; and

▪ Cooperate fully with school personnel in identifying and resolving incidents.

Student Transfers

Students who are victims of bullying, and who report the incident(s) to school

administrators, may choose to transfer to another school district. Any application for

transfer must be made in accordance with the receiving school district’s transfer policy.

Monitoring and Compliance

In order to assist the State Department of Education with compliance efforts pursuant to the

School Safety and Bullying Prevention Act, 70 OKLA. STAT. § 24-100.2 et seq., the district will

identify a Bullying Coordinator who will serve as the district contact responsible for

providing information to the State Board of Education. The Bullying Coordinator shall

maintain updated contact information on file with the State Department of Education and the

school district will notify the State Department of Education within fifteen (15) days of the

appointment of a new Bullying Coordinator.

A copy of this policy will be submitted to the State Department of Education by December

10th of each school year as part of the school district’s Annual Performance Report.

Reference: OKLA. STAT. tit. 70 § 24-100.2

Bullying Report Form.pdf